COMPLETE RULES AND DETAILS OF THE GALLERY OF LIVING HISTORY SCHOOLS

COMPETITION: MAKING HISTORY! (“Competition”)

(1) Please read the following terms and conditions (“Terms”) carefully. By entering or

participating in this Competition, entrants, team co-ordinators and parents/guardians agree to

be bound by these Terms.

(2) Privacy Notice: All information collected in connection with this Competition will be

treated in accordance with section 8 of the Terms and the Gallery of Living History’s

Privacy Policy, accessible at [LINK TO PRIVACY POLICY].

1. THE COMPETITION AND THE GALLERY OF LIVING HISTORY

1.1 This Competition is being organised and operated by The Gallery of Living History Limited,

with its registered office at Olympus House, Olympus Avenue, Leamington Spa,

Warwickshire, United Kingdom, CV34 6BF, registered with company number 13424170

(“GOLH”).

1.2 GOLH is a not-for-profit organisation which aims to bring to life the truth, its context and the

incredible stories within our history for the benefit of the future of society by encouraging each

of us to be time explorers and constantly to review our history, to tell the stories of the unsung

and to celebrate their achievements alongside those who are already being celebrated.

1.3 The Competition requires teams of participants aged 11 to 16 to work together to design a

statue that celebrates and commemorates an unsung person or people, living or dead, whose

heroic story has never been properly told. The winning entry will be created and memorialised

on a plinth, unveiled in Spring 2022, as part of the Coventry City of Culture celebrations. Two

runners up will be shown virtually on screens, on the side of the plinth.

1.4 The Competition is being conducted through GOLH’s own website: [LINK].

2. ELIGIBILITY

2.1 The Competition is open to all secondary schools and youth centres located in the West

Midlands. The West Midlands is limited to locations within the following postcodes: ST –

Stoke; TF – Telford; WS – Walsall; WV – Wolverhampton; DY – Dudley; B – Birmingham; NN

– Northampton; WR – Worcester; HR – Hereford.

2.2 Each secondary school or youth centre may enter a maximum of three teams.

2.3 Entrants in each team must be aged between 11 – 16 years old upon date of entry to the

Competition. Each team must have a minimum of three entrants . There is no maximum team

size, and teams may be made up of students of different ages. The organisers reserve the

right to limit the maximum number that may make up a team for reasons of safety or

accommodation.

2.4 All entrants must be able to attend a workshop for Competition finalists on Saturday 27

November on Coventry University campus. Details such as location and timings will be

confirmed with Competition finalists separately. GOLH shall not be liable for any

accommodation, travel or other costs incurred by the entrants.

2.5 All entrants aged 11 – 16 years old must have parental/guardian consent to enter this

Competition and their parent or guardian must agree to these Terms for themselves

and on behalf of the entrant. By entering the Competition, each entrant confirms that

(a) they have obtained such consent; and

(b) they agree to be bound by these Terms.

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2.6 Each team must be supervised and co-ordinated by a teacher or adult youth worker at each

secondary school or youth centre (the “Team Coordinator”). The Team Coordinator shall be

responsible for ensuring that each entrant has the permission of their parent or guardian to

enter the Competition and for registering the team and submitting each team’s entry to GOLH.

2.7 The following individuals are not eligible to enter the Competition:

(a) employees of GOLH;

(b) employees of agents or suppliers of GOLH, who are professionally connected with the

Competition or its administration; or

(c) members of the immediate families or households of (a) and (b) above.

3. HOW TO ENTER

3.1 The Competition starts at 00:01 on Monday 6 September, 2021 (the “Opening Date”). The

Team Coordinator must register each team via the GOLH website by Friday 24 September

(the “Registration Deadline”), entering the name of the school or youth centre together with

names and dates of birth of each entrant and any such other information as indicated on the

[registration form]. All submissions must be sent by the Team Coordinator to [INSERT EMAIL

info@golh.co.uk] by 23:59 Tuesday 2 November (the “Closing Date”). Finalists will be invited

to attend a compulsory workshop day on Saturday 27 November, with final submissions due

at 23:59 on Friday 14 January (the “Final Submission Date”). GOLH reserves the right to

extend the Registration Deadline, Closing Date, and Final Submission Date by way of

publication on its website, [LINK].

3.2 To enter the Competition, teams must choose a person or people, living or dead, whose

heroic story has never been properly told and submit a statement in writing, audio, or video

that sets out:

(i) WHO the team has chosen and WHY the team feels this person or group needs to be

recognised, together with some details of the person or group’s achievements;

(ii) WHO might oppose the team’s suggestion and WHAT these objectors might say against

the memorialisation; and

(iii) HOW the team would convince those who oppose the memorialisation that this is the right

person or group to the celebrated.

(iv) the full name and dates (if the person or people are no longer living)

3.3 The written, audio, or video submission should be accompanied by rough plans, sketches,

drawings, or photo-shop designs (for example, CAD drawings) that the team feels helps to

explain and visualise the team’s ideas and what the statue could look like. Teams may be as

creative as they wish with the design, as this does not have to just recreate that person or

group’s true physical likeness – teams can, for example, use objects that represent the

person or group, or what they stood or stand for.

3.4 A written submission must be 1,000 words or less. A video must be three minutes or less in

length and must be in .mov file format.

3.5 All entries must be received by GOLH by no later than 23:59 on the Closing Date. All entries

received after the Closing Date are automatically disqualified.

3.6 No purchase of any product or service is required to enter the Competition.

3.7 Teams shall submit one (1) entry only. GOLH reserves the right to refuse entry to the

Competition to any team who submits or attempts to submit more than one (1) entry.

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3.8 Entries will not be valid where they are made online using methods generated by a script,

macro or the use of automated devices. GOLH reserves the right to verify the validity of entries

and to exclude entries it believes have been made using any automated entry techniques.

3.9 GOLH accepts no responsibility for entries that are incorrectly completed, lost, delayed or

which are not received for any reason.

3.10 A computer and internet access is required to enter this Competition. It is the responsibility of

the entrants to ensure permission is obtained from the owner of the computer and the

individual who pays for the internet service. No refund may be claimed for expenses related to

the use of an internet connection for the purpose of participating in this Competition.

4. JUDGES AND PRIZES

4.1 Judges, who have been nominated by GOLH, (the “Judges”), will decide the finalists and

winning entries. A full list of the Judges is available at [WEBSITE LINK], and will be available

after the Closing Date for a period of thirty (30) days. In addition, GOLH will send the full

names of the Judges to anyone who writes within one (1) month after the Closing Date of the

Competition requesting details of the Judges and who encloses a self-addressed envelope to

GOLH’s address at [Gallery of Living History, Making History Competition, Olympus House,

Olympus Avenue, Leamington Spa, Warwickshire, United Kingdom, CV34 6BF].

4.2 The decision of the Judges nominated by GOLH is final and no correspondence or discussion

will be entered into.

4.3 There will be three (3) prizes awarded in total (‘Prize’ or ‘Prizes’).

4.4 The winning statue design will be replicated and built by a professional foundry for display on

a specially designed plinth by GOLH and its affiliates at any such locations as GOLH or its

affiliates may decide in their absolute discretion from time to time. The plinth and the winning

statute will be unveiled by the founder GOLH, Andy Serkis, in Spring 2022 (the “Unveiling

Date”) (hereafter, the ‘Prize’).

4.5 The entries of two (2) runners up will be shown virtually on screens, on or near the side of the

plinth.

4.6 The Prize will remain on the plinth for one (1) year from the Unveiling Date. Thereafter, GOLH

will, within a reasonable period and as mutually agreed between GOLH and the winning team,

arrange for the winning statue to be delivered to the school or youth club of the winning team.

4.7 Each Prize is subject to availability and GOLH reserves the right to substitute the Prize for

another prize of equal value should the specified Prize become unavailable for any reason

outside of GOLH’s control.

4.8 Each Prize is non-negotiable, non-transferable, non-divisible and may not be exchanged for

any cash or other alternative and is not permitted to be sold or resold, or offered for sale by

the winner and is not for use in conjunction with any other Competition or offer. Prizes cannot

be replaced or refunded in the event of loss, theft or missed opportunity.

4.9 For the avoidance of doubt, except as explicitly set out in this section 4 (Judges and Prizes),

all costs associated with a Prize, including without limitation, taxes and tariffs, insurance, and

anything related to the Prize not specifically included and outlined in the description of the

Prizes above or on GOLH’s website will be borne solely by the winning team.

5. WINNERS

5.1 The Judges will decide the winning entry by [January 31 2022]. GOLH shall have the absolute

discretion to extend or change such date from time to time as it sees fit.

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5.2 GOLH will contact the winning team via the Team Coordinator as soon as practicable after the

Judges’ decision and in any event within fourteen (14) days, using the telephone number or

email address provided with the Competition entry.

5.3 Each Prize winner or finalist will have three (3) working days from the date and time the

notification was sent to claim the Prize or place at the workshop day for Competition finalists

by replying in the way required in the notification. This may include requiring the winner to

prove eligibility, including, without limitation, proof of age.

5.4 If the Prize winner (or later substitute winner) does not respond within seven (7) days, GOLH

reserves the right to disqualify the winner and select a substitute winner at its sole discretion.

5.5 It is the responsibility of the winner to provide any required documentation and satisfy any

other legal requirements for receiving the Prize, including any documentation required by law

and/or GOLH. Prize winners may be required to sign and return any documents and releases

reasonably requested by GOLH prior to receiving the Prize.

5.6 GOLH must either publish or make available information that indicates that a valid award took

place. To comply with this obligation, GOLH will publish the name of the school or youth club

of the finalists and of the winning team and the winning submission on its website, and to

anyone who emails [EMAIL ADDRESS info@golh.co.uk] or writes to [Gallery of Living History,

Making History Competition, Olympus House, Olympus Avenue, Leamington Spa,

Warwickshire, United Kingdom, CV34 6BF] (enclosing a self-addressed envelope) within one

(1) month after the Closing Date of the Competition.

5.7 If you object to any of the name of your school and winning submission being published or

made available, please contact GOLH at [EMAIL ADDRESSinfo@golh.co.uk]. In such

circumstances, GOLH must still provide the information and winning entry to competent

authorities (including, for the United Kingdom, the Advertising Standard Authority) on request.

5.8 Unsuccessful teams will not be notified.

6. OWNERSHIP OF COMPETITION ENTRIES AND INTELLECTUAL PROPERTY RIGHTS

6.1 All Competition entries and any accompanying material submitted to GOLH will become the

property of GOLH on receipt and will not be returned.

6.2 By submitting your Competition entry and any accompanying material, you agree to:

(a) assign to GOLH all your intellectual property rights with full title guarantee; and

(b) waive all moral rights,

in and to your Competition entry, all derivative works, and otherwise arising in connection with

your entry to which you may now or at any time in the future be entitled under the Copyright,

Designs and Patents Act 1988 as amended from time to time and under all similar legislation

from time to time in force anywhere in the world.

6.3 You agree that GOLH may, but is not required to, make your entry available on its website

[WEBSITE LINK] and in any other media or format, physical or digital, whether now known or

invented in the future, for any purpose and in connection with any publicity of the Competition

without compensation, restriction on use, attribution or liability. Participants agree not to

assert any moral rights in relation to such use where the moral rights in respect of the content

are theirs to assert. You agree to grant GOLH an exclusive, royalty free, worldwide,

irrevocable, sub-licensable right to use, to use, display, publish, transmit, copy, edit, alter,

adapt, modify, store, re-format, publish and display, for any purpose in any media or format

whether now known or invented in the future, for the full period of any intellectual property

rights in the Competition entry and any accompanying materials. Participants agree not to

assert any moral rights in relation to such use where the moral rights in respect of the content

are theirs to assert.

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7. LIMITATION OF LIABILITY

7.1 Without prejudice to an entrant’s statutory rights and, to the extent permitted by applicable

law, GOLH, its agents or distributors will not be responsible or liable to compensate the

winner or accept any liability for any loss, damage, personal injury or death occurring as a

result of taking up a Prize.

7.2 GOLH is not responsible for any problems or technical malfunction of any computer online

systems, servers or providers, computer equipment, software failure or any email or entry to

be received on account of technical problems or traffic congestion on the internet, telephone

lines or at any website or any delay or failure of any postal or equivalent delivery service or

any combination thereof, including injury or damage to the entrant’s or any other person’s

computer or mobile telephone related to or resulting from participation in the Competition.

Nothing in these Terms shall exclude GOLH’s liability for fraudulent misrepresentation, death

or personal injury as a result of negligence or any other liability that cannot be excluded or

restricted by law.

8. DATA PROTECTION

8.1 GOLH will collect and process personal information about the Competition entrants, including

the names and dates of birth of each entrant and any such other information provided to

GOLH within the registration form, the written, audio and/or video submission or at any other

time during the course of the Competition, such as proof of age documentation which may be

provided at the workshop day for Competition finalists or otherwise.

8.2 Personal information provided by entrants will only be used by GOLH for the purposes of

conducting the Competition, on the basis that it has a legitimate interest in managing and

administering the Competition, ensuring that the Competition is run fairly and contacting the

Competition winners.

8.3 GOLH may request to use the names, audio and/or video entries of winners to promote future

similar competitions and the aims and ideals of GOLH generally, but will only do so with

parental/guardian consent. Otherwise, GOLH will securely delete all personal information

collected in connection with the Competition within one (1) year from the Unveiling Date.

8.4 All personal information collected in connection with the Competition will be treated in

accordance with the Gallery of Living History’s Privacy Policy, accessible at [LINK TO

PRIVACY POLICY], which provides information about individuals’ rights under applicable data

protection laws.

9. OTHER GENERAL TERMS

9.1 Events may occur that render the Competition itself or the awarding of any Prize impossible

due to reasons beyond GOLH’s control and accordingly, GOLH may, at its absolute

discretion, vary or amend the Competition.

9.2 GOLH reserves the right in its reasonable discretion to disqualify entrants that do not comply

with these Terms or the spirit of them or any entrant who it reasonably believes has interfered

with the fair running of the Competition. For the purposes of clarity the discretion may be used

to disqualify an entrant and ‘entrant’ means team and individual within a team. GOLH

reserves the right to refuse entry of any individual and/or team to the Competition or future

events organised by GOLH:

(a) where an entrant has been disqualified from any Competition held by GOLH within

twelve (12) months of the Opening Date;

(b) where GOLH reasonably believe such individual has not complied with these Terms;

and/or

(c) where such individual is ineligible to participate in the Competition (or if participation

in the Competition should have been refused for any reason whatsoever).

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9.3 For the avoidance of doubt, all times and dates set out in these Terms refer to the times and

dates in United Kingdom. In the event of any dispute over the time or date of any entry

submitted, the decision of GOLH shall be final.

9.4 These Terms are governed by the law of England and Wales, and any disputes (contractual

or non-contractual) are subject to the exclusive jurisdiction of the courts of England and

Wales. If you are a consumer, you will benefit from any mandatory provisions of the law of the

country in which you are resident.

9.5 It is advised that all entrants retain a copy of these Terms for future reference.

1. WHO WE ARE

We are The Gallery of Living History Limited, with our registered office at Olympus House, Olympus

Avenue, Leamington Spa, Warwickshire, United Kingdom, CV34 6BF, registered with company number

13424170 (“GOLH”, “we”, “us, “our”).

GOLH is a not-for-profit organisation which aims to bring to life the truth, its context and the incredible

stories within our history for the benefit of the future of society by encouraging each of us to be time

explorers and constantly to review our history, to tell the stories of the unsung and to celebrate their

achievements alongside those who are already being celebrated. GOLH aims to explain these stories

and provide accessible learning spaces that engage and encourage curiosity and debate while

entertaining through a variety of immersive and interactive experiences, including a multimedia

interactive statue and sculpture park and destination, immersive exhibitions, installations and live

performances, film screenings/talks, education laboratory, seminars/webinars, augmented reality tours

and guides and digital multi-channel access to the archives (the “GOLH Services”).

This Privacy Policy sets out how we collect and process any personal data we hold about you, including

information we collect from you, or that you provide to us, through our website or any data you may

provide when you contact us, register for competitions, sign up to our mailing list or otherwise take part

in or receive the GOLH Services.

GOLH is a controller for the purpose of the Data Protection Act 2018 and the UK General Data

Protection Regulation.

You can contact us by email at info@golh.co.uk[EMAIL ADDRESS] if you have any questions related

to this Privacy Policy.

This Privacy Policy was last updated on 27 th October 2021[INSERT DATE THIS IS UPLOADED TO

THE WEBSITE]. GOLH may update this Privacy Policy from time to time. Any changes we may make

to our Privacy Policy in the future will be posted on this page and we may notify you of any important

changes by email.

2. WHAT THIS POLICY COVERS

This Privacy Policy sets out:

 the nature of the personal data that we collect about you;

 how and why we collect and use your personal data;

 how long we keep your personal data for;

 why and with whom we will share your personal data;

 the legal bases we have for using your personal data;

 the effect of refusing to provide the personal data requested;

 the different rights you have in respect of your personal data; and

 how you can contact us.

3. INFORMATION WE MAY COLLECT FROM YOU AND HOW IT IS

USED

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We may collect and process the following personal data about you:

Personal data that you may choose to provide to us, including your:

 name;

 age;

 email address;

 mobile number;

 images, videos or audio recordings; and

 any additional information about yourself that may be provided to us in competition submissions

or otherwise.

You may change or update your personal data at any time by emailing info@golh.co.uk [EMAIL

ADDRESS]. Please update us of any changes to your personal data as soon as possible to help us

ensure that the personal data we hold about you is accurate.

Our legal basis for processing your personal data that you provide to us on our website or otherwise

through your use of the GOLH Services, is to provide you with the GOLH Services requested, including

to:

 discuss the GOLH Services with you where requested and manage our relationship with you

(including to notify you about changes to our terms or Privacy Policy); and

 administer any competitions you decide to take part in.

If you fail to provide us with such personal data, we may not be able to provide you with the GOLH

Services.

We will ask your permission to be added to our mailing list to receive marketing communications from

us, including information about new events, exhibitions and other GOLH Services. Our legal basis for

sending you such communications is your consent, which can be withdrawn at any time. If you decide

you no longer want to receive such communications you may opt out at any time by clicking the

“Unsubscribe” link at the bottom of the email.

When you use our website, details of your visits including, but not limited to, traffic data, location data,

preferences and the resources that you access are collected automatically. This is statistical data about

users’ browsing actions and patterns. We may also collect information about the device you use to

access the website, including your IP address, operating system and browser. We use cookies (these

are small pieces of information that are stored on your hard drive by your internet browser, and are

used by many internet sites) and similar technologies to collect this information.

Our legal basis for processing the personal data included in the information related to your visits to our

website is that it’s necessary for our legitimate interests to:

 improve our website and the GOLH Services; and

 administer and protect our organisation and the website (including troubleshooting, data

analysis, testing, system maintenance, support, reporting and hosting of data).

4. SHARING YOUR DATA

We may share your personal data in the following ways:

 our employees and/or volunteers may have access to your personal data for the purposes of

assisting us with organising and providing you with the GOLH Services;

 our third party service providers or partners (such as such as workshop or competitions facilitators,

email marketing service providers, payment providers and cloud storage providers) may have

access to your personal data when providing services on our behalf; and

 if all of the assets (or substantially all of them) which GOLH uses to operate are acquired by a third

party, we may transfer your personal data we then hold to that party so that the acquirer can

continue to provide the GOLH Services.

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5. SECURITY

We have put in place appropriate security measures to prevent your personal data from being

accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit

access to your personal data to those employees, volunteers and other third parties who have a need

to know and are subject to a duty of confidentiality.

We have put in place procedures to deal with any personal data breaches and will notify you and any

applicable regulator of a breach where we are legally required to do so.

6. OTHER SITES

Our website may contain links to the websites of third parties, including organisations that we are

partnered with to help provide the GOLH Services.

If you follow a link to any of these websites, please note that these websites have their own privacy

policies and that we do not accept any responsibility or liability for these policies or how your personal

data is processed by such third parties. Please check these policies before you submit any personal

data to these third parties.

7. RETENTION

We hold your personal data for as long as necessary to provide you with the GOLH Services or to

otherwise administer our relationship with you and usually for six years thereafter.

To determine the appropriate retention period, we consider the amount, nature and sensitivity of the

personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the

purposes for which we process your personal data and whether we can achieve those purposes

through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

We may retain your personal data for a longer period in the event of a complaint or if we reasonably

believe there is a prospect of litigation in respect to our relationship with you.

8. YOUR RIGHTS IN RESPECT OF YOUR PERSONAL DATA

You have the following rights in respect of your personal data:

 The right to be informed - you have the right to be provided with clear, transparent and easily

understandable information about how we use your data and your rights, which is why we are

providing you with this information in this Privacy Policy.

 The right of access - you have the right to obtain access to your data, and certain other

information (similar to that provided in this Privacy Policy). This is so you’re aware and can check

that we’re using your data in accordance with data protection law. You can do this by contacting us

on the details provided below.

 The right to rectification - you are entitled to have your data corrected if it is inaccurate or

incomplete.

 The right to erasure – this enables you in some circumstances to request and obtain the deletion

of your data where there is no legal reason for us to keep using it.

 The right to restrict processing – you have rights to suspend further use of your data, whereby

we can still store your data but cannot use it further.

 The right to data portability – you have rights in some circumstances to request the transfer of

your data to yourself or to a third party.

 The right to object to processing – you have the right to object to certain types of data

processing, including for direct marketing purposes.

 The right to withdraw consent – where we are relying on consent to process your data, you have

the right to withdraw your consent at any time (although if you do so, it does not mean that

anything we have done with your data with your consent up to that point is unlawful).

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If you wish to learn more about your rights in respect of your personal data, please email us at [EMAIL

ADDRESS]. info@golh.co.uk

9. INTERNATIONAL DATA TRANSFERS

In some instances, GOLH’s third party service providers may store your personal data outside of the

UK. If the privacy laws of the countries where your data is stored by such third parties have not been

deemed to provide adequate data protection standards under UK data protection laws, we will ensure

that adequate safeguards are in place with the recipient to protect your personal data. You may ask us

for a copy of these safeguards by emailing info@golh.co.uk[EMAIL ADDRESS].

10. CONTACTING US

If you wish to exercise your rights in respect of your personal data (as set out in section 8), or if you

have any questions, comments or requests regarding this Privacy Policy or our data processing

practices, please email info@golh.co.uk[EMAIL ADDRESS].

Should you wish to make a complaint about our handling of your personal data, you may contact the

UK’s Information Commissioner’s Office at https://ico.org.uk/concerns/handling/ or on +44 (0)303 123

1113.

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